FAIRFIELD TOWNSHIP COMMITTEE
REORGANIZATION MEETING
JANUARY 6, 2014
7:00 PM
CALL TO ORDER

OPEN PUBLIC MEETINGS ACT statement: 
This meeting of the Fairfield Township Committee shall come to order. The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meeting of public bodies at which any business affecting their interests are discussed or acted upon. This meeting held on the 6th day of January 2014 at the Fairfield Township Municipal Building in Fairton, New Jersey is held pursuant to notice of date, time, and place of same having been submitted to The News of Cumberland County, The Daily Journal, and the County of Cumberland County Office Complex in the City of Bridgeton, and also having been duly posted on the bulletin in the lobby of the Township Hall. 

SALUTE TO THE FLAG

INVOCATION

ROLL CALL
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

ELECTION OF MAYOR
Open for Nominations for the Position of Mayor
Moved By: _____ Seconded By: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Moved the Nomination of ______________________________ By: _____Seconded By: _____

Close of Nominations for the position of Mayor
Moved By: _____ Seconded By: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Vote for Election of Mayor
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Mayor takes his seat of Office and assumes control of the Meeting

ELECTION OF DEPUTY-MAYOR
Open for Nominations for the Position of Deputy-Mayor
Moved By: _____ Seconded By: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Moved the Nomination of ______________________________  By: _____ Seconded By: _____
Close of Nominations for the position of Deputy-Mayor
Moved By: _____Seconded By: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Vote for Election of Deputy-Mayor
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

RESOLUTIONS: 
Resolution 1-2014 A Resolution To Set The Dates And Times Of Township Committee Meetings For The Year 2014 And Reorganization Of The Township Committee For 2015.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 2-2014 A Resolution to name The South Jersey Times and The Daily Journal as the Official Newspapers and The Press of Atlantic City, as the official State-wide Newspaper, for Publication of Notices.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 3-2014 A Resolution to appoint a Solicitor.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 4-2014 A Resolution to appoint an Auditor.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 5-2014 A Resolution to Establish Standing Sub-Committees.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 6-2014 A Resolution to Establish Township Liaisons.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___
Resolution 7-2014 A Resolution to appoint Conflict and Special Legal Counsel.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 8-2014 A Resolution to appoint a Public Contracts Official.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 9-2014 A Resolution to appoint a Risk Management Consultant.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 10-2014 A Resolution to appoint a NIMS Coordinator
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 11-2014 A Resolution to appoint a JIF Fund Commissioner and an Alternate.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 12-2014 A Resolution to a JIF Claims Coordinator.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 13-2014 A Resolution to appoint JIF Safety Coordinator and Deputy Safety Coordinator.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 14-2014 A Resolution to appoint members of the Safety Committee for a one year term to expire on December 31, 2014.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 15-2014 A Resolution to appoint Johnny Bogan as Emergency Management Deputy Coordinator for the year 2014.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 16-2014 A Resolution to appoint a representative to the Cumberland County Utilities Authority for a one year term to expire December 31, 2014.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 17-2014 A Resolution to appoint a 911 Coordinator
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 18-2014 A Resolution to Appoint a Grants Coordinator.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 19-2014 A Resolution to appoint Township Engineer.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 20-2014 A Resolution to Appoint a Certified Public Works Manager.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 21-2014 A Resolution to appoint a Township Planner.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 22-2014 A Resolution to appoint a Township Surveyor.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 23-2014 A Resolution to Appoint a Township Storm Water Management Engineer.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 24-2014 A Resolution to approve Brown’s Pest Control for pest control services.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 25-2014 A Resolution to Appoint an Animal Control Officer.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 26-2014 A Resolution to appoint Animal Shelter Services.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 27-2014 A Resolution to appoint a CDL Drug Testing Lab for 2014.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 28-2014 A Resolution to appoint Primary Care Physician.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 29-2014 A Resolution to adopt a 2014 temporary budget of 26.25% of the total of the appropriations made for all purposes in the budget for the 2013 fiscal year.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 30-2014 A Resolution to approve a Cash Management Plan as prepared by the Township Chief Financial Officer.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 31-2014 A Resolution to designate Official Depositories.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 32-2014 A Resolution By The Township Committee Of The Township Of Fairfield Approving Current Salaries For The Year 2014.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 33-2014 A Resolution to Establish a Petty Cash Fund for the Clerk’s Office.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 34-2014 A Resolution to set the interest rates for delinquent taxes for the year 2014.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 35-2014 A Resolution to set fees for duplicate tax bills and return checks for the year 2014
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 36-2014 A Resolution to transfer 2013 tax overpayments to open balances.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 37-2014 A Resolution to appoint a Tax Search Officer.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 38-2014 A Resolution to appoint Mike Morano as Township Construction Code Official, Electrical and Fire Sub-Code Official, Building Sub-Code Official.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 39-2014 A Resolution to appoint a Class 1 member for a 1 year term to expire on December 31, 2014, a Class II member for a 1 year term to expire on December 31, 2014, a Class III  member for a 1 year term to expire on December 31, 2014 to the Fairfield Township Planning Board
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 40-2014 A Resolution to appoint Class IV Members and Alternates to the Planning/ Zoning Board.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 41-2014 A Resolution Recommending the Appointment of Planning/Zoning Board Solicitor for the year 2014.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 42-2014 A Resolution to appoint a Chairperson of the Environmental Commission.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 43-2014 A Resolution to appoint members to the Fairfield Township Environmental Commission.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 44-2014 A Resolution to appoint Public Defender for the year 2014.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Resolution 45-2014 A Resolution to appoint Prosecutor for the year 2014.
Moved To Adopt by: _____   Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

OTHER BUSINESS/ DISCUSSIONS

REMARKS BY MAYOR

REMARKS BY COMMITTEE MEMBERS

MEETING OPEN TO THE PUBLIC
Moved to Open to the Public by: ______ Seconded by: ______
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

Moved to Close Public portion by: _____ Seconded by: ______
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___

BENEDICTION

ADJOURNMENT
Moved to Adjourn by: _____ Seconded by: _____
Committeeman Benjamin Byrd, Sr. ___ Committeeman Michael Morton ___ 
Committeeman Troy L. Pitts, Sr. ___ Committeewoman JoAnne Servais ___
Committeewoman Viola Thomas-Hughes ___